Revenue reports

Three tabs answer the money questions: Overview for the headline, Payments for what actually arrived, and Subscriptions for what recurs.

Overview

The headline figures across your business for the selected range.

Payments

What you actually collected, grouped by method with amounts and percentages. Card, check, cash, Zelle and whatever else is in your payment methods list.

1. Export payments

Everything collected in the range. Use it to reconcile against your bank.

2. Export unpaid

Everything owed. This is your chase list, and running it weekly is the single highest-return habit in this section.

Invoiced revenue is not collected revenue, and the gap between them is easy to ignore until it's large.

Subscriptions

Recurring revenue, broken down by billing frequency, with counts for Active, Pending and All.

3. Active, Pending and All

Pending is the one to watch. A pending subscription has been set up but isn't billing, almost always because there's no payment method on file.

A growing Pending count is revenue you believe you have and don't. Work it like a to-do list: every pending plan is a customer who agreed and just needs a card saved.

Reading these together

Three different numbers that people confuse:

• Overview revenue is work completed.
• Payments is money received.
• Subscriptions active is money that will arrive again without selling anything.

A healthy business grows the third one. The first two tell you about this month, the third tells you about next year.

Tips and gotchas

• Export unpaid weekly. Old debt is hard debt.
• Pending subscriptions are stalled revenue. Chase the card.
• Revenue is completed work. Un-completed jobs don't count.
• Payment method split is a cash-flow signal, not just bookkeeping.

Next up: Job and estimate reports